TurboScribe Transcripts Tab
TLDRThe video provides a comprehensive guide on using TurboScribe's Transcripts Tab. It starts by explaining how to launch the application and securely log in, then navigates through the user interface, highlighting the dual panel display for transcripts and correspondence. The script details customization options for viewing reports, document editing in MS Word, and saving changes. It also covers various filtering methods, including date range, patient last name, and advanced search options. The video demonstrates how to use action buttons for tasks like validating, printing, exporting, saving, and archiving documents, emphasizing the audit trail feature for document tracking and workflow efficiency.
Takeaways
- 🖥️ To access TurboScribe, launch it from the Imetix icon on your desktop and log in with your user ID and password.
- 🔒 If behind a firewall, the IT team can assist in setting up your proxy IP address for secure connection to TurboScribe.
- 📑 The transcripts tab houses all completed dictations and is accessible via the TurboScribe application.
- 📊 The interface displays reports in two panels: one for transcripts and another for letters or correspondence.
- 👤 Patient demographic information is visible before opening documents, allowing for a preview of the reports.
- 📝 Users can customize their default view by changing preferences and rearranging column headers.
- 🗂️ Filtering options include date range, patient last name, and advanced search by patient details or medical record number.
- 🔍 The advanced search allows for detailed filtering by date range and specific doctor's reports.
- 🏢 Status filters help manage workflow by showing reports based on their status in the system, such as not printed or pending signatures.
- 🖨️ Action buttons in TurboScribe enable validating, printing, exporting, saving, and archiving documents with an audit trail.
- 🔗 The 'Validate' button can trigger additional events like printing, faxing, or uploading to an EMR system.
- 📜 Archiving documents removes them from the main view but keeps them searchable within the system.
Q & A
How do you access the TurboScribe application?
-To access TurboScribe, double-click on the Imetix icon on your desktop to launch the dashboard, then double-click on the TurboScribe icon.
What is required to establish a connection to the central servers of TurboScribe?
-You need to enter your user ID and password to establish a digitally secure connection to the central servers.
If there are internet securities like a firewall on the system, what can the IT team do to assist?
-The IT team can work with you to program your proxy IP address into the TurboScribe program.
How can the TurboScribe program be customized to fit a specific facility's workflow?
-You can customize the column headers in your default view by changing your preferences, move columns to a different order, and expand or collapse columns as needed.
What are the two panels in which reports show up when the TurboScribe program launches?
-Reports show up in two different panels: the top panel for transcripts and the bottom panel for letters or correspondence.
How can you open a report to review in TurboScribe?
-Click on the patient demographic information for the report you wish to review, and the document will open in MS Word.
What is the purpose of the date range filter in TurboScribe?
-The date range filter allows you to view all available documents within a specified period, similar to booking a hotel room online with a check-in and checkout date.
How does the patient last name search function in TurboScribe?
-You can either scroll through the names or start typing the patient's last name to narrow down the reports.
What is the advanced search feature in TurboScribe used for?
-The advanced search feature allows you to search by patient first name, last name, or medical record number, or use a detailed search option to filter by date range and specific doctor's reports.
How can the status filter be used in conjunction with action buttons in a typical office workflow?
-The status filter can show reports based on their status in the system, such as not printed, pending signatures, etc., and then you can use action buttons to validate, print, export, save, or archive documents.
What is the significance of using the action buttons in TurboScribe?
-Using the action buttons places a full audit trail of your actions into the TurboScribe system, which is helpful for tracking and accountability.
What happens when you use the archive feature in TurboScribe?
-Archiving a document in TurboScribe makes it invisible in the main view but still searchable within the system.
Outlines
🖥️ Accessing and Navigating TurboScribe
This paragraph provides a step-by-step guide on how to access and use the TurboScribe program. Users are instructed to launch the application by double-clicking the icon on their desktop and then entering their user ID and password for a secure connection. The paragraph explains that IT support is available for users behind firewalls and that the program can be customized to open directly to the 'Transcripts' tab. The interface is described, with two panels for transcripts and correspondence, and customization options for column headers. The paragraph also details how to open and edit documents in MS Word, save changes, and filter documents using various methods such as date range, patient last name, and advanced search options.
Mindmap
Keywords
💡TurboScribe
💡Transcripts Tab
💡User ID and Password
💡Firewall
💡Patient Demographic Information
💡Customizable Columns
💡Action Buttons
💡Audit Trail
💡Status Filter
💡Advanced Search
💡Archive
Highlights
Access TurboScribe by double-clicking the Imetix icon on your desktop to launch the dashboard.
Enter your user ID and password for a secure connection to the central servers.
If behind a firewall, the IT team can assist with programming your proxy IP address into TurboScribe.
The Transcripts tab houses all completed dictations within the TurboScribe system.
Reports are displayed in two panels: one for transcripts and another for letters or correspondence.
Customize your default view by changing preferences and rearranging column headers.
Open a report by clicking on patient demographic information to access the editable MS Word document.
Ensure changes are saved in Word to update the document on the server for the next access.
Filter documents by date range, similar to booking a hotel room online.
Narrow down reports by searching for a patient's last name.
Use advanced search to find documents by patient first name, last name, or medical record number.
Detailed search allows filtering by date range and specific doctor's reports.
Status filters help identify reports based on their status in the system, such as not printed or pending signatures.
Action buttons in TurboScribe allow for validating, printing, exporting, saving, and archiving documents.
Validation indicates a document has been processed through the system and can trigger other events.
Print button places an audit trail of printing history, including user, date, time, document version, and printer.
Save button allows saving documents locally or on a network accessible to the user.
Fax button enables manual faxing of documents through TurboScribe's fax servers with an audit trail.
Archiving documents makes them searchable but not visible in the main view.
TurboScribe is highly customizable to accommodate various office workflows.