Build a Powerful Knowledge Management System in Notion (Second Brain)
Summary
TLDRThe video script outlines a method for building a comprehensive knowledge management system in Notion, termed the 5C Framework. It emphasizes creating a Learn Dashboard with categorized bookmarks, a note-taking section, and topic-specific pages to organize and connect ideas, leveraging Notion's relational features for a systemized approach to content creation and learning.
Takeaways
- š§ Introducing the 5C Framework for knowledge management in Notion, tailored for content creators.
- š Utilization of a 'Learn Dashboard' in Notion to categorize and manage consumed content via bookmarks.
- āļø Emphasis on note-taking within Notion to capture insights and summaries of consumed content in one's own words.
- š Highlighting the use of relational properties and backlinks in Notion to connect related content and foster idea generation.
- š Systematic transformation of consumed content into unique ideas for sharing and content creation.
- š Detailed walkthrough of creating and managing databases in Notion for bookmarks, notes, and topics.
- š ļø Demonstrating the integration of various apps and services like Kindle, Read-it-later apps, Airr, and Readwise to streamline content consumption and note-taking.
- šØ Showcasing the setup of different views within Notion databases for efficient management and retrieval of information.
- š§ Explaining the consolidation process in Notion, where topic-specific pages aggregate related bookmarks and notes.
- š Discussing the 'Connect' stage in the 5C Framework, which involves linking ideas across the system to derive new insights and knowledge.
Q & A
What is the main purpose of the 5C Framework for knowledge management introduced in the transcript?
-The main purpose of the 5C Framework for knowledge management is to help content creators build a powerful system for managing their knowledge, which can be used to create unique ideas and content.
What are the three databases mentioned in the transcript for managing knowledge in Notion?
-The three databases mentioned for managing knowledge in Notion are Bookmarks, Notes, and Topics.
How does the speaker use the Learn Dashboard in their Notion system?
-The speaker uses the Learn Dashboard to manage their knowledge intake, with sections for bookmarks, note-taking, and topic-specific pages to consolidate and organize the information they consume.
What is the significance of the 'CoreOS' system mentioned in the transcript?
-CoreOS is a foundational life operating system built in Notion that helps manage various aspects of life, including life areas, goals, projects, tasks, and knowledge. It aims to provide an interconnected approach to managing one's life efficiently.
How does the speaker integrate different apps for content consumption with Notion?
-The speaker uses integrations with apps like Kindle, Read-it-later apps, Airr for podcasts, and Readwise to sink highlights and content into Notion, specifically into the Bookmarks database.
What is the role of the 'Bookmarks' database in the speaker's workflow?
-The 'Bookmarks' database is used to clip and store important links or resources related to ongoing projects. It also allows for the categorization, favoriting, and association of bookmarks with topics for better knowledge management.
How does the speaker manage notes taken from consumed content?
-The speaker uses a separate 'Notes' database to manage notes taken from consumed content. Notes are categorized, can be related to different topics, and are used to capture the essence of the content in the speaker's own words.
What is the consolidation phase in the speaker's knowledge management system?
-The consolidation phase involves creating a convenient place to display all topic-specific bookmarks and notes in separate pages, allowing for the organization and prioritization of knowledge across different areas of interest.
How does the speaker connect different ideas in their knowledge management system?
-The speaker connects different ideas using Notion's features like backlinks, relational fields, and block-level references. They also mention using the Zettelkasten system for personal research projects.
How is the knowledge management system integrated with the rest of the CoreOS?
-The knowledge management system is integrated with the rest of the CoreOS by linking the databases (Bookmarks, Notes, and Topics) with life areas and projects, creating quick links, and using relational properties to enhance the interconnectedness of the system.
What additional features are suggested for further enhancing the knowledge management system?
-The transcript suggests the creation of a 'People' database linked with the notes database for grouping meeting or book notes by contacts or authors, and the use of specialist dashboards for managing content creation and finances as additional features for enhancing the system.
Outlines
š§ Building a Second Brain with the 5C Framework
The paragraph introduces a method for creating a robust knowledge management system in Notion, termed as the 'second brain'. The creator presents the 5C Framework for knowledge management tailored to a content creator's workflow. The system includes a Learn Dashboard with bookmark sections and note-taking areas for capturing the essence of consumed content. Topic-specific pages are used to consolidate information and create a personal organizational structure. The relational property and backlinks feature in Notion are crucial for linking related content and generating new ideas, facilitating content creation.
š Efficient Content Consumption and Capture
This section delves into the process of content consumption and capture. The creator uses various apps like Kindle and Read-it-later apps, along with Notion Web Clipper, to collect content for later use. The Bookmarks database is organized with properties like category, favorites, and association with topics. The creator emphasizes the importance of highlighting and note-taking for better comprehension and integration of new ideas. The Notes database is introduced for managing different types of notes, each categorized and related to relevant topics.
š Consolidating Knowledge in Topic Pages
The paragraph discusses the consolidation of knowledge in topic-specific pages. The Topics database under the Learn dashboard lists all areas of interest. Each topic page, such as 'mental models', serves as a centralized location for related bookmarks and notes. The system counts the number of bookmarks and notes related to each topic, aiding in prioritization and review. The creator suggests using these topic pages as starting points for research and learning, emphasizing their utility even before accumulating substantial notes and bookmarks.
š Integrating the Knowledge Management System
The creator explains the integration of the newly built knowledge management system with the CoreOS, a life operating system designed to manage all aspects of life in Notion. The Learn Dashboard's databases are moved to the Core Dashboard for easy access and interconnectedness. Quick links are created for the Bookmarks, Notes, and Topics Managers. The system also allows linking topics to life areas and projects, enhancing the project management experience. The creator introduces the concept of a 'people' database for grouping notes by contacts or authors, unlocking new possibilities within the CoreOS.
Mindmap
Keywords
š”knowledge management
š”Notion
š”5C Framework
š”bookmarks
š”notes
š”topics
š”CoreOS
š”content creation
š”digital systems
š”bookmark management system
š”backlinks
Highlights
Introduction of the 5C Framework for knowledge management tailored for content creators.
Creation of a Learn Dashboard in Notion for organized content consumption and note-taking.
Utilization of the Notion Web Clipper to directly add content to the Bookmarks database.
Implementation of a mini bookmark management system within Notion to replace external apps.
The importance of highlighting and capturing essence of content through note-taking in one's own words.
Organization of notes by categories and status for effective retrieval and review.
Linking of bookmarks and notes to topic-specific pages for consolidated knowledge storage.
Use of relational properties and backlinks in Notion to connect related content pieces and foster new ideas.
Integration of the knowledge management system with the CoreOS life operating system for a holistic approach.
Establishment of quick links to the Bookmarks, Notes, and Topics Managers within the CoreOS dashboard.
Inclusion of a section for Quick actions in the Learn Dashboard for efficient note capture.
Potential of topic pages as launch pads for research and development of personalized learning curriculums.
Explanation of how to integrate the knowledge management system with other areas of life such as projects and skills.
Mention of the CoreOS as a foundational life operating system designed for comprehensive life management.
Promotion of the CoreOS at coresystem.io for those interested in exploring its features and applications.
Encouragement for viewers to subscribe and engage with the content for updates on knowledge management.
Transcripts
I will show you how to build a powerful knowledgeĀ management system in Notion so that you can startĀ Ā
building your own second brain. I would like toĀ introduce you a framework that I formulated calledĀ Ā
the 5C Framework for knowledge management to suitĀ my workflow as a content creator. In my NotionĀ Ā
system, I have a separate dashboard called theĀ Learn Dashboard. Here, under the bookmark section,Ā Ā
I will be having all the content I need toĀ consume under different categories. These areĀ Ā
the bookmarks that have clipped from the web.Ā Then I have this note-taking section. In here,Ā Ā
I will be writing notes on the content I consumeĀ to help me capture the essence of the content inĀ Ā
my own words. Right? Note-taking. And below that,Ā I also have topic-specific pages to consolidateĀ Ā
the various pieces of content I consume. Here, IĀ can mix and match the ideas from various sourcesĀ Ā
and create my own organizational structure forĀ storing information. I also make sure to linkĀ Ā
related content pieces together with the help ofĀ relational property and also most importantly theĀ Ā
backlinks feature in Notion to help me connectĀ the related ideas together to get new ideas andĀ Ā
insights, thus helping me in creating new piecesĀ of content as a content creator. You can see howĀ Ā
in this process the input that is the content IĀ consume is systematically converted into uniqueĀ Ā
ideas that I can share with the world as a contentĀ creator. So let me explain how to implement eachĀ Ā
of these stages one by one in Notion. Coming up.Ā Hey friends if you're new here my name is AkshayĀ Ā
Hallur. I'm a professional blogger, YouTuber andĀ an avid learner. I believe in building efficientĀ Ā
digital systems for effortless business outputs,Ā mainly in content creation. Before starting thisĀ Ā
video, I would like to let you know thatĀ this video is part of an ongoing videoĀ Ā
series where I explain how to create yourĀ own life operating system or a second brainĀ Ā
in Notion. This system helps you manage yourĀ life areas, goals, projects, tasks, knowledge,Ā Ā
manage content you need to create and much more.Ā All in Notion. It's a foundational life operatingĀ Ā
system called the CoreOS that we are building.Ā If this is of interest, make sure you subscribe.Ā Ā
In our Notion system we have three differentĀ databases, Bookmarks, Notes and Topics. So all theĀ Ā
bookmarks that we clip from the web and also allĀ the notes that we take on the different contentĀ Ā
that we consume will be linked to the differentĀ topics that are stored in the topics database. LetĀ Ā
me explain each of these stages one by one. TheĀ first one is the consumption layer. At this stage,Ā Ā
I typically make use of various apps like Kindle,Ā various Read-it-later apps and Airr for podcastsĀ Ā
to consume content and use their integrationsĀ with Readwise to further sink in the highlightsĀ Ā
to Notion. Well, I have a separate video onĀ Readwise coming up, but for this video, we makeĀ Ā
use of Notion Web Clipper to add the contentĀ we want to consume directly to our BookmarksĀ Ā
database. Here under the Learn dashboard, let meĀ go under the Bookmarks database and here we haveĀ Ā
all the bookmarks that we have clipped by makingĀ use of Notion Web Clipper. So if I open in anyĀ Ā
of these bookmarks, it has different properties.Ā First would be the category. So in this case thisĀ Ā
would be a resource or this would be a book. AndĀ I can favorite this bookmark so that I can filterĀ Ā
only my favorited bookmarks that I will be showingĀ you soon. And this is the URL for the Amazon pageĀ Ā
of this book. I can archive this bookmark toĀ filter it out of the system. I can associateĀ Ā
this bookmark to any of the topics that I'mĀ managing in the Topics database for consolidatingĀ Ā
the knowledge. And let me go back to the LearnĀ Dashboard. Here I need to create linked view forĀ Ā
the Bookmarks database so that I can create aĀ mini bookmark management system right here thatĀ Ā
can potentially replace apps like say, RaindropĀ or even Pocket. So here let me type in linked andĀ Ā
here let me select bookmarks as data source andĀ create new view. And here I need to enter in lastĀ Ā
updated. So in this view we will be displayingĀ various bookmarks in list format and these willĀ Ā
be sorted by the descending order of their createdĀ or last edited time so that the latest bookmarksĀ Ā
will be always on the top. And now we need to addĀ a filter here to filter out the archived bookmarksĀ Ā
and we may need to limit the load onĀ this specific view to only 10 pages.Ā Ā
The next view that we'll be creatingĀ is for grouping all the bookmarks byĀ Ā
the categories that we have assigned toĀ them. So we can name this as by categoriesĀ Ā
and here we need to group this by category. NowĀ we need to create another view to view only theĀ Ā
bookmarks that we have favourited. For that weĀ may need to again duplicate this and name thisĀ Ā
as favourites, heart icon and here go to filterĀ and add an additional filter that says 'favouriteĀ Ā
is checked' so that only the favourited bookmarksĀ will be visible. This will be especially helpfulĀ Ā
if you do space repetition. You can just head overĀ to the favorites, maybe revisit the articles thatĀ Ā
you may have highlighted. And when it comesĀ to bookmarks, the only template that we willĀ Ā
be making use of is this, which is a defaultĀ icon for aesthetics. The next step is capture.Ā Ā
When you're consuming any content, you need toĀ highlight important sentences or concepts andĀ Ā
also maybe comment your views on specific conceptsĀ so that the next time you revisit the bookmark,Ā Ā
the revision process will be easier. As a sideĀ note, personally, I don't do highlighting inĀ Ā
Notion because I use Readwise reader app that isĀ especially meant for reading, highlighting andĀ Ā
managing the knowledge. And I use its integrationĀ with Notion to automatically sink in theĀ Ā
highlights. I majorly use this bookmarks databaseĀ only for clipping, important links or resourcesĀ Ā
related to the projects I'm working on. And inĀ fact, this functionality alone can potentiallyĀ Ā
replace apps like Raindrop, Pocket or Instapaper,Ā that too with powerful AI assist features.Ā Ā
You may read a lot of articles and captureĀ a lot of highlights. It may not be enough,Ā Ā
especially for high value content that are worthĀ deeply synthesizing. In fact, the process ofĀ Ā
highlighting doesn't capture the information toĀ its entirety. Sometimes you strongly feel likeĀ Ā
you need to take notes in your own words to helpĀ you in linking new ideas to your existing ideasĀ Ā
that is helping you in better comprehension.Ā In our CoreOS, we manage all kinds of notesĀ Ā
taking in a separate database called notes. If IĀ scroll down here I have a database called notes,Ā Ā
here all the literature notes that have takenĀ are present. For example if I consider sayĀ Ā
course design formula, this is the category. IĀ have different categories for different kindsĀ Ā
of notes. So if I'm taking any fleeting note,Ā just a note about some random idea in my head,Ā Ā
I can just assign it the category idea. OrĀ as if I'm taking project notes inside of theĀ Ā
project workspace, I can assign it projects orĀ if it is a meeting note, then I can assign itĀ Ā
a meeting note. I have this paused status as wellĀ so that I can indefinitely pause reading any book,Ā Ā
for example, without feeling guilty. And we haveĀ the URL, the creator field, the favorite field,Ā Ā
and also I can relate these notes to differentĀ topics. In this example it would be course design.Ā Ā
So let me go back to the learn dashboardĀ and here under notes I need to create aĀ Ā
notes manager. Here I need to create linkedĀ database. So this is notes new empty view.Ā Ā
We will be creating almost the same views withĀ similar sorts and filters here. So here we needĀ Ā
to exclude the notes that are having the statusĀ as archive and sort this by last edited timeĀ Ā
descending order. Now I need to create a view toĀ display all the book notes in an aesthetic wayĀ Ā
with the book covers. For this let me duplicateĀ this view so that all the filters and shortingsĀ Ā
will be automatically added and I need to changeĀ the layout to gallery view and here I need toĀ Ā
select the card preview as page content because ifĀ you see any of the books here the first block hereĀ Ā
would be the book cover so I can just go here andĀ add in the card preview as page content and selectĀ Ā
this as fit image and after that I need to showĀ some properties here like the category of the bookĀ Ā
and also status. Now I need to add an additionalĀ filter that will only show the books that areĀ Ā
categorized under Kindle, Physical Book, maybeĀ Book Summary, Audible, this is pretty much it. SoĀ Ā
that all the different formats will be covered.Ā Now I can just rename this as Books and addĀ Ā
in a nice icon. Now the next view that we'll beĀ adding is for web content like articles, videos,Ā Ā
podcasts, related notes. So let me duplicate thisĀ and add in web content and an icon of a globe.Ā Ā
And I need to group this by category. So let meĀ first hide all. And here I need to only displayĀ Ā
the notes that I took reading the articles,Ā watching the videos and also maybe whileĀ Ā
listening to podcasts. And at last, I need toĀ have a view for displaying the favorite notes.Ā Ā
So let me duplicate this name it favorites andĀ add a filter here. That is favorite is checked.Ā Ā
So that only the notes that have favorited will beĀ on the top. Now that we have built our bookmarksĀ Ā
manager and also notes manager systems. The nextĀ phase for us is consolidation. In this stage,Ā Ā
we need to have a convenient place to displayĀ all our topic-specific bookmarks and notes inĀ Ā
a separate page. Now here we have the topicsĀ database under the Learn dashboard. And hereĀ Ā
I have listed in all the topics that I need toĀ excel to take command over all areas of my life.Ā Ā
Here I have a topic page called mental models.Ā This is marked as a core topic so that thisĀ Ā
topic will be prioritized throughout the systemĀ using sorting. And also archive, I can archiveĀ Ā
any topic so that it will be filtered out of theĀ system. And also we have already established theĀ Ā
relation between the notes database and also theĀ topics database here so that all the notes andĀ Ā
the bookmarks related to this specific topicĀ will be conveniently available here. And alsoĀ Ā
additionally we have two more roll-up propertiesĀ here. We'll be counting the number of bookmarksĀ Ā
we have related to mental models here. So if youĀ go here, we are using an existing relation that isĀ Ā
the bookmarks. We will be counting the number ofĀ bookmarks that are present in this relation. TheĀ Ā
relation is already established. Similar to thatĀ we are also doing it for notes. Alright so letĀ Ā
me go back and go to the learn dashboard here andĀ here under topics I need to create a linked viewĀ Ā
to the database that is the topics and here IĀ need to create a new empty view and name thisĀ Ā
as all topics. Set an icon for this and hereĀ let me select this as gallery and card previewĀ Ā
as none but we need to display some propertiesĀ here those would be the bookmark count and alsoĀ Ā
the notes count. I need to add a filter hereĀ to filter out all the topics that are underĀ Ā
archive. Archive is unchecked. And also sort thisĀ so that all the core topics will be on the top.Ā Ā
So now once I scroll back up here, I need toĀ include a section called Quick actions that I hadĀ Ā
in my clipboard. Here I have a table of contentĀ block and here I have included a link to view toĀ Ā
the notes database that is a gallery view andĀ have set the filter as created time is empty.Ā Ā
That means all the time, this view will beĀ empty, waiting for me to capture a new note.Ā Ā
By this time, you may be thinking like the topicĀ pages can be only beneficial when you have enoughĀ Ā
bookmarks and notes to work on. But that's not theĀ case. You can use these topic pages as a place toĀ Ā
start your research on any topic. For example,Ā if I want to excel in any particular topic, say,Ā Ā
product design, I can use this topic page as aĀ launch pad to gather all my necessary resourcesĀ Ā
and develop my own learning curriculum for a moreĀ streamlined learning experience. Now that we knowĀ Ā
how to consume content, capture the highlightsĀ and nodes and consolidate the knowledge inĀ Ā
topic specific pages, we need to move on to theĀ next step that is the connect. In this stage,Ā Ā
you will be connecting the different ideas thatĀ you have captured and consolidated in your systemĀ Ā
with each other leading to new insights. For thisĀ we use Notions features like backlinks, relationalĀ Ā
fields or also include block level referencesĀ or synced blocks. If you would like to take thisĀ Ā
connecting phase further you can even make use ofĀ Zettelkasten system for taking evergreen notes onĀ Ā
the important ideas you have in your system andĀ connect them with each other. Only for this IĀ Ā
make use of obsidian and more recently, Tana,Ā especially for my personal research projects.Ā Ā
But for most people out there, this may be tooĀ much. Instead, you need to properly integrateĀ Ā
the system we built just now to the rest of yourĀ Notion system to help the knowledge resurfaceĀ Ā
organically at relevant places in the system.Ā Let me explain how the knowledge managementĀ Ā
system we built just now can be integratedĀ with the rest of the CoreOS that is the lifeĀ Ā
operating system we are building in this videoĀ series. And let me explain how to integrate.Ā Ā
So here we have the learn dashboard that we justĀ created and let me move this dashboard under theĀ Ā
dashboard section and let me go in and I haveĀ these three different databases. Right. So weĀ Ā
have a separate section to house all our databasesĀ inside our core dashboard. So let me right clickĀ Ā
move and move this to our build that is the coreĀ dashboard. And here I have the three databases.Ā Ā
Let me move these here. Now here you need to goĀ in and here let me name this as bookmarks manager.Ā Ā
Let me go back, let me name this as Notes ManagerĀ and let me go back and here this would be TopicsĀ Ā
Manager. After that I can go to the main coreĀ dashboard and here we need to create quickĀ Ā
links for the Bookmarks Manager. We created NotesĀ Manager and the Topics Manager. Now afterwards weĀ Ā
have the areas database here. These are theĀ different life areas that we are managing. WeĀ Ā
need to link different topics that we are managingĀ with life areas. For example, if I go to YouTubeĀ Ā
here, in order to accomplish all these macro levelĀ objectives and eventually reach my goal, I need toĀ Ā
master various skills. For that, I need to addĀ a relational property to the topics database.Ā Ā
We need to show this on topics. And here,Ā these are all the various topics that I needĀ Ā
to be mastering. Saying, if I'm editing the videosĀ myself, video editing, YouTube as a general skill,Ā Ā
maybe storytelling, and yeah, various otherĀ topics. So whenever I'm dealing with YouTube as anĀ Ā
area inside this area dashboard. I have all theseĀ topics conveniently in front of me to exploreĀ Ā
and also I can go back, go to projects and here IĀ have various projects right so here I may need toĀ Ā
have relational fields to the bookmarksĀ database and also a relational fieldĀ Ā
to the notes database with these two propertiesĀ whenever I'm dealing with any project, I canĀ Ā
import in any project relevant bookmarks and notesĀ to supercharge my project management experience.Ā Ā
In addition to this, you can create a databaseĀ called people, link it with the notes databaseĀ Ā
to help you, say, like, group the meeting notesĀ by your contacts or group book notes by differentĀ Ā
authors. So it unlocks a whole new dimension ofĀ possibilities. This functionality of of linkingĀ Ā
the people database with your knowledge managementĀ system is built in our life operating system thatĀ Ā
is the CoreOS. If you're still wondering theĀ system we built just now is a small part ofĀ Ā
our complete life operating system that is theĀ CoreOS. CoreOS is a life operating system thatĀ Ā
is entirely built from the ground up to give yourĀ Notion workspace a modern kernel so that you youĀ Ā
can build on top of it. It offers you a trulyĀ interconnected approach when it comes to managingĀ Ā
your life, like all the way from your life areas,Ā goals, projects, down to your daily tasks, habits,Ā Ā
and notes you take. Added to this, itĀ also comes with specialist dashboardsĀ Ā
for managing your content creation, finances,Ā and whatnot. If you're interested in exploringĀ Ā
more about the CoreOS visit coresystem.io. AndĀ here are some more videos related to knowledgeĀ Ā
management. Make sure you check them out. AndĀ if you have liked this video, just hit thatĀ Ā
like button. Make sure you subscribe and hitĀ that bell to get notified of my new videos.
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