Automate Meetings: Capture & Summarize with AI Using FREE Tools (Otter, ChatGPT & Notion)
TLDRThe video script outlines a method for using AI to efficiently transcribe, summarize, and organize meeting notes from both voice and text inputs without any cost. It details the process of recording meetings with the Auto app, transcribing with Otter, and then summarizing with Chat GPT. The script also explains setting up a Notion workspace to store and manage the meeting information, and the use of a Chrome extension to streamline the process. The goal is to provide a simple, cost-effective solution for managing meeting notes using AI tools.
Takeaways
- 🎧 Use the free version of the Auto app for iPhone or Android to record meetings up to 30 minutes.
- 🐬 Choose Otter for simultaneous recording and transcription of meetings with its built-in summary feature.
- 📝 After recording, export the meeting transcript as text to your computer for further processing.
- 🔧 Set up a Notion workspace with pages for meeting notes, summaries, and prompts for organizing information.
- 📄 Utilize the table template in Notion to store and manage meeting transcript and summary data with URL columns.
- 🖇️ Create a customized Chat GPT prompt in Notion to guide the AI in producing meaningful meeting summaries.
- 🤖 Use Chat GPT at chat.open.com to process the meeting transcript and generate a summary based on the prompt.
- 🔗 Save the summary to Notion with the Chat GPT to Notion Google Chrome plugin for easy integration.
- 📋 Alternatively, manually copy and paste the summary from Chat GPT into the dedicated summaries column in Notion.
- 🔧 Customize the Chat GPT prompt to fit different meeting types and find the most effective summary format for your needs.
- 🌐 Explore other AI tools and integrations as you become more familiar with the process to further streamline your workflow.
Q & A
What is the main topic of the video?
-The main topic of the video is about using AI tools to record, transcribe, summarize, and organize meeting notes for free without any complicated integrations or monthly fees.
Which apps are recommended for recording meetings on iPhone and Android?
-The video recommends using the free version of the 'Auto' app for recording meetings on both iPhone and Android.
What are the advantages of using Otter for meeting recordings?
-Otter is recommended because it allows users to record and transcribe meetings simultaneously, and it features a summary option for prepared summaries and easy export to Notion via Chat GPT.
How does one export a transcript from the Auto app?
-After recording a meeting, you tap on the three lines, then 'Conversations', open the audio file, tap on the three dots, choose 'Export', select the 'Export to text' option, customize the settings, and order the export.
What is the purpose of creating a 'Summaries' page in Notion?
-The 'Summaries' page in Notion is created to store and organize all the meeting transcript and summary information in a table format, making it easily accessible and manageable.
How can the Chat GPT prompt be customized for different meeting summaries?
-The Chat GPT prompt can be customized by modifying the text to better fit specific meeting contexts, creating variations for different situations, and adjusting it to highlight important details, discussions, decisions, and actionable items as needed.
What is the benefit of installing the Chat GPT to Notion Google Chrome plugin?
-The plugin simplifies the process of saving meeting summaries from Chat GPT to the designated Notion page by allowing users to save a link or the full chat directly to the summaries database with just a click.
How does the video demonstrate the effectiveness of Chat GPT in summarizing a meeting transcript?
-The video shows how Chat GPT organizes the meeting transcript by extracting the date, time, location, participants, agenda items, key discussions, decisions made, actionable items, next steps, and additional notes based on the provided prompt.
What other tools can be integrated with Chat GPT and Notion for further streamlining of meeting notes?
-While the video focuses on a simple and free method, other tools like pipeline and utilities might offer more streamlined integrations but could involve monthly fees and regular maintenance.
What is the main takeaway from the video for users new to Chat GPT, Notion, and Otter?
-The main takeaway is that these AI tools can be used to streamline the workflow for summarizing and organizing meeting notes effectively, and as users become more familiar with the tools, they can explore more AI integrations to fit their specific needs.
Outlines
📝 Organizing Meeting Notes with AI Tools
The speaker introduces a method to efficiently record, transcribe, summarize, and organize meeting notes using AI tools without any complicated integrations or monthly fees. They discuss using the free version of the Otter app to record meetings and transcribe them simultaneously, and then exporting the text to be summarized by a customized Chat GPT prompt within Notion. The process is applicable to any audio or text file summarization.
📋 Streamlining the Meeting Summary Process
The speaker demonstrates how Chat GPT can organize meeting content effectively by identifying agenda items, objectives, key discussions, decisions, actionable items, next steps, and additional notes. They emphasize the importance of using a well-crafted prompt to encourage meaningful summaries and suggest modifying the prompt for different situations. The summary is then saved to Notion with the help of a Google Chrome plugin, providing a straightforward workflow for managing meeting notes.
Mindmap
Keywords
💡AI
💡Transcription
💡Summarization
💡Notion
💡Chat GPT
💡Otter
💡Database
💡Integration
💡Workflow
💡Productivity Tools
Highlights
Using AI to record, transcribe, summarize, and organize meeting notes for free without complicated integrations or monthly fees.
Recording meetings directly in the free version of the Auto app for iPhone or Android.
Using Otter for both recording and transcribing meetings simultaneously, with a built-in summary feature.
Exporting the meeting recording to text format for further processing.
Creating a Notion account and setting up a new page for organizing meeting notes and summaries.
Utilizing the table template in Notion to store meeting transcript and summary information.
Creating a subpage in Notion for storing customized Chat GPT prompts.
Using a pre-created Chat GPT prompt to encourage meaningful and useful meeting summaries.
Installing the Chat GPT to Notion Google Chrome plugin for easier integration.
Copying the Chat GPT prompt into Notion and then into Chat GPT for processing.
Dragging and dropping the meeting transcript text file into Chat GPT for summary generation.
Chat GPT organizing the meeting summary with date, time, location, participants, agenda items, discussions, decisions, and actionable items.
Saving the Chat GPT summary to Notion using the installed extension.
Option to save the full chat or just the summary in Notion.
The ability to modify the Chat GPT prompt for different situations and to better fit individual needs.
Using AI tools like Chat GPT, Notion, and Otter to streamline the workflow and easily summarize meeting notes.
The potential for AI to automatically fill in additional fields like date or location in the future.