Read.ai vs Fireflies vs Otter.ai - My Experience with AI Tools for Meeting Notes

Dwain: Unfinished
15 Mar 202309:57

TLDRThe speaker discusses their experience with AI tools for meeting notes, specifically comparing Otter.ai and Fireflies.ai. They find Otter's transcription and basic features lacking, while Fireflies.ai requires an upgrade for full transcription. The speaker ultimately prefers Read.ai for its summarization and structured features, despite a minor issue with sharing transcripts. They suggest improvements for better integration with their workflow and the need for webhooks for automation.

Takeaways

  • 📝 The speaker struggles with summarizing and organizing meeting notes due to a busy schedule filled with multiple meetings throughout the day.
  • 🤖 The speaker has been exploring artificial intelligence tools to assist with note-taking and organization.
  • 🔍 The speaker compares two AI tools: Otter.ai and Fireflies.ai, both of which are being used during a trial period.
  • 💬 Otter.ai provides a basic transcription service but lacks advanced features such as action items, highlights, and structured summaries.
  • 🔥 Fireflies.ai offers transcription services but requires an upgrade for full access, even during the trial period.
  • 🏆 ReadThatAI is deemed the superior tool among the ones tested, offering a more comprehensive set of features including meeting summaries and participant analytics.
  • 📊 ReadThatAI provides a meeting summary, engagement scores, and speaker participation data, which the speaker finds valuable.
  • 🔗 A drawback of ReadThatAI is the requirement for users to log in to view shared content, which the speaker finds inconvenient.
  • 📋 The speaker wishes for better formatting options for sharing meeting notes, such as exporting to a PDF or having more programmatic tools for note enhancement.
  • 💡 The speaker envisions an ideal tool with webhook capabilities to automate the integration with internal services and streamline the sharing process.
  • 💰 Despite some shortcomings, the speaker finds ReadThatAI worth the $10 monthly subscription for their personal use.

Q & A

  • What is the main issue the speaker is facing with their meetings?

    -The speaker is struggling to summarize and organize notes from multiple meetings throughout the day, which becomes a problem when they need to refer back to them later.

  • How does the speaker currently take notes?

    -The speaker uses an iPad and Apple Pencil to take notes in a non-structured format in OneNote, which allows them to retain information but lacks organization.

  • Which AI tools is the speaker reviewing?

    -The speaker is reviewing Otter.ai and Fireflies.ai, two AI tools designed to transcribe and organize meeting notes.

  • What is the speaker's main complaint about Otter.ai?

    -The speaker finds Otter.ai to be very basic, lacking in functionality beyond transcription, and not worth the time investment.

  • How does Fireflies.ai differ from Otter.ai in the speaker's experience?

    -Fireflies.ai seems to focus more on transcription as a highlight, but the speaker criticizes it for not providing default transcription in the trial period and for not offering adequate additional features.

  • Why does the speaker ultimately prefer Read.ai over the other tools?

    -Read.ai provides a meeting summary, engagement scores, and speaker statistics, which the speaker appreciates. It also offers a better set of features compared to the other tools.

  • What sharing issue does the speaker have with Read.ai?

    -The speaker is frustrated that they cannot share the transcript or summary without requiring the recipient to log into the tool, which they see as a significant drawback.

  • What additional feature would the speaker like to see in Read.ai?

    -The speaker would like Read.ai to have webhook functionality that could trigger internal services and automate follow-up actions after the meeting.

  • How much does the speaker value the ability for an AI tool to automatically join meetings?

    -The speaker appreciates that Read.ai can automatically join meetings found on their calendar and transcribe them, which saves time and effort.

  • What is the speaker's final verdict on the AI tools they've tested?

    -The speaker concludes that Read.ai is the best tool they've encountered so far, despite some shortcomings, and finds it worth the monthly subscription fee for their needs.

  • What is the speaker's recommendation for others looking for a similar tool?

    -The speaker recommends Read.ai based on its feature set and overall usefulness, even though it's not perfect and has some areas for improvement.

Outlines

00:00

📝 Struggles with Meeting Notes and AI Tool Exploration

The speaker discusses their challenges with managing and organizing notes from multiple daily meetings. They highlight the difficulty of referring back to meetings after some time due to poor note-taking practices. The speaker has been exploring AI tools to help with this issue, mentioning specific tools such as Otter.ai and Fireflies.ai. They describe their experiences with these tools, noting the limitations and shortcomings they've encountered, such as lack of structure and functionality in the transcribed notes.

05:01

🌟 Preference for 'Read that AI' over Competitors

The speaker expresses a preference for 'Read that AI' over other AI tools they've tried. They appreciate the meeting summary feature of 'Read that AI', which provides a condensed version of the transcribed meeting. The speaker also mentions the engagement score feature and speaker participation details. However, they note a significant drawback with 'Read that AI' being the requirement for participants to log in to view shared meeting notes, which they find inconvenient. Despite this, they find the tool valuable and worth the monthly subscription cost.

Mindmap

Keywords

💡artificial intelligence tools

Artificial intelligence tools refer to software applications that utilize machine learning algorithms and natural language processing to perform tasks such as transcription, summarization, and action item extraction. In the context of the video, these tools are used to aid in organizing and summarizing meeting notes, which is a common challenge for the speaker due to their busy schedule.

💡meeting notes

Meeting notes are written records of discussions, decisions, and action items from a meeting. They serve as a reference for future discussions and follow-ups. In the video, the speaker struggles with organizing and summarizing these notes due to frequent and back-to-back meetings, highlighting the need for AI tools to streamline this process.

💡Otter.ai

Otter.ai is an AI-powered meeting assistant that provides real-time transcription, summary generation, and collaboration features. It is one of the tools the speaker has been using to help with their meeting notes, but they find it lacking in functionality beyond basic transcription.

💡Fireflies.ai

Fireflies.ai is another AI tool that offers transcription services for meetings. It is compared to Otter.ai in the video, with the speaker noting that it also primarily focuses on transcription but does not provide additional features that the speaker finds useful.

💡ReadIt.ai

ReadIt.ai is an AI tool that the speaker ultimately prefers over Otter.ai and Fireflies.ai. It offers not only transcription but also a summary of the meeting, engagement scores, and speaker statistics. The speaker appreciates the additional features and finds it to be the best among the tools evaluated.

💡transcription

Transcription is the process of converting spoken language into written text. In the context of the video, it is a primary function of the AI tools discussed, allowing users to have a written record of what was said during meetings.

💡summary

A summary is a condensed version of the main points from a larger piece of content, such as a meeting transcript. In the video, the speaker values the ability of ReadIt.ai to provide a summary of meeting discussions, which helps in quickly understanding the key outcomes and decisions without going through the entire transcript.

💡engagement

Engagement in the context of meetings refers to the level of participation and interaction from the attendees. The speaker mentions that ReadIt.ai provides an engagement score, which could be a measure of how actively participants contributed to the discussion.

💡action items

Action items are specific tasks or steps that need to be taken following a meeting, typically assigned to particular individuals. The speaker expresses a desire for AI tools to better identify and organize action items from meeting discussions, which would facilitate follow-up and execution.

💡web hook

A web hook is a simple way for applications to notify other applications about events that happen within the first application. In the context of the video, the speaker wishes for a web hook feature that could automatically trigger internal services to process meeting notes and send out follow-up emails to participants.

💡calendar integration

Calendar integration refers to the ability of a software application to interact with a user's calendar, such as automatically scheduling meetings or joining conference calls based on calendar events. The speaker appreciates this feature in AI tools as it allows the tools to jump into meetings on platforms like Zoom or Microsoft Teams without manual intervention.

Highlights

The user is reviewing AI tools to help with summarizing and organizing meeting notes.

The user struggles with managing multiple meetings and taking effective notes due to time constraints.

The user's current note-taking method is unstructured and not easily accessible for future reference.

The user has been trialing Otter.ai and Fireflies.ai, two AI tools for note-taking and meeting summaries.

Otter.ai provides meeting transcriptions and summaries but lacks in functionality and actionable insights.

Fireflies.ai focuses on transcription but does not offer default trial features like Otter.ai.

ReadThatAI stands out as the best option among the tools tested, offering a more comprehensive set of features.

ReadThatAI provides meeting summaries, engagement scores, and speaker statistics, which the user finds valuable.

The user dislikes the requirement to log in to view shared content on ReadThatAI, as it hinders easy sharing.

The user suggests that a web hook feature for ReadThatAI would be beneficial for integrating with internal services.

The user finds ReadThatAI's price of $10 per month to be worth it for the features provided.

ReadThatAI automatically joins meetings found on the user's calendar when connected to Google account.

The user wishes for better formatting options for sharing meeting summaries.

The user is considering canceling the Otter.ai account due to its lack of useful features.

The user is looking for AI tools that can improve the structure and organization of meeting notes.

The user is interested in AI tools that can provide actionable insights and integration with other services.

The user finds the trial limitations of Fireflies.ai to be a drawback compared to ReadThatAI's default trial features.

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